Tag accounting

Take Back Your Time

Hey entrepreneurs!

Does time feel like it’s slipping away from your fingers? Does your to-do list look like it’s miles long from being finished? Do you sometimes think your to-do list multiplies like rabbits when you’re not looking?

Challenging is an understatement. And sometimes, multitasking seems to be the only way to lessen the ever-growing list of tasks. But at T. Williams & Associates, we’re here to tell you there are better ways to handle juggling tasks and keeping up with your schedule. 

We’re a virtual accounting firm that cares and we’re here to help you optimize every aspect of your business, including time management.

Multitasking Isn’t Always the Best Way:

In this article, they say that attempting to do different tasks can lessen one’s ability to properly focus on a critical task. When you multitask, you’re not doing multiple things at once. Instead, you’re just quickly shifting your focus from one thing to another, which can reduce your productivity by as much as 40%. This can lead to mistakes, lower quality of work, and increased stress.

Embrace the Pomodoro Technique

This is a revolutionary time management method developed by Francesco Cirillo in the late 1980s. This technique is simple yet incredibly effective. Here’s how it works:

  1. Choose a Task: Select one task to focus on.
  2. Set a Timer: Use a timer to break your work into 25-minute intervals, known as Pomodoros.
  3. Work Until the Timer Rings: Give your full attention to the task until the timer rings.
  4. Take a Short Break: After each Pomodoro, take a five-minute break. This helps to keep your mind fresh and focused.
  5. Repeat: Continue this cycle, and after every four Pomodoros, take a longer break of 15-30 minutes.

For small business owners, focusing on one task at a time can increase your focus and make sure that your work still has quality. That way, it lessens the risks of mistakes and you can breathe easier knowing you’ve dedicated a good amount of time and effort in each task. And when you keep this up, your to-do list won’t be a mile-long anymore.

At T. Williams & Associates, we understand the challenges of running a small business. While we’re here to take the accounting and bookkeeping load off your shoulders, we also want you to increase your productivity and financial success. 

Got 30 minutes?

If you’re a small business owner looking to streamline your accounting processes or need advice on money management, you can get a free 30-minute consultation with T. Williams & Associates. 

You’re Not Watching Your Money

Hey there, entrepreneurs! 

Does this sound like you? You’re swamped with meetings, managing operations, and maybe even launching new products. With all this exciteiment, it’s easy to let checking your financials slide. Math and spreadsheets might not be your thing, and it starts to look like a foreign language. 

Whether you’re a fan of numbers or not, and even if you have a team, you still need to check them regularly. In this article, we’ll chat about why monitoring your money matters and how to do it without getting overwhelmed. 

We’re T. Williams & Associates! Our goal is to guide and support rising small business owners. We love to offer expert advice in accounting, bookkeeping, and financial management to help you run your business with confidence.

So, let’s discuss why you’re probably not watching your money.

How do you do Money Monitoring?
These are a few steps that we’d like to share as preventive measures for any financial fiascos. By remembering and practicing these steps, managing your financials will be a breeze.

Spotting Trends: 

Checking your financials regularly lets you spot patterns and be able to help you predict sales. For example, if you see your income drop in the third quarter for two years in a row, you’ll know it’s a trend. Knowing this, you can get ready for the next third quarter ahead of time. You could plan a special sale or offer new products which will help boost your sales.

Making Informed Decisions: 

Before making big decisions, like starting a new marketing campaign or adding more products or even services, it’s good to know where your money stands. A quick look at your budget can show you if you have enough extra cash for these projects without affecting important costs. For instance, if your budget check shows you have spare money, you can go ahead with a new marketing plan without having to skimp on must-haves like paying your employees or buying inventory.

Preventing Fraud: 

Monitoring your money is a great way to spot mistakes early on. If you notice anything unusual, like unexpected money withdrawals or strange changes in inventory costs, it might mean there are errors. Finding these problems early is key. It not only stops you from losing money but also keeps your business’s reputation safe. 

Let’s Talk!

We’re your go-to virtual accounting firm. We specialize in giving small businesses like yours the accounting and bookkeeping help you need. We’re ready to offer insights and support to manage your money matters better.


Sign up for a free 30-minute chat where we can get into what your business is all about and how we can lend a hand.

How to Fight Feeling Overwhelmed: 

5 Ways to Turn a Tough Day into a Great One

Hey, we get it – some days are tougher than most. When you’re running your own business, lots of things can pile up fast and get mixed up even faster. It’s not easy, and with everything going on, sometimes you forget to stop and take a break.

Here at T. Williams & Associates, we’re all about supporting small business owners like you. We know you’re working hard to reach your goals and want to help make your days easier. That’s why we’ve put together five tips on how to make every day better.

1. Top of the To-Do: Deciding Your Day’s First Move:

To pick the most important task each day, start by looking at the deadlines. Tasks that need to be done soon are usually the ones to do first. Then, think about which tasks are really important for your business or your day. If a task will help you a lot, like making money or keeping a customer happy, put it near the top of your list. 

Also, ask yourself what will happen if you don’t do a task today. If not doing it could cause big problems, then that task is important. Perhaps you can tell your team that you would need a certain working period where you cannot be bothered in order to fully focus on that task. 

Lastly, trust what you feel is most important. Sometimes, your gut feeling is right about what to do first. This way, you can figure out what to do first each day, making it easier to handle your work.

2. Take Regular Breathers and  Find Joy in the Little Things:

Remember to pause and breathe. If you’re glued to your computer, set a timer for every hour to stand up, stretch, or take a quick walk. It’s like giving your car a little rest on a long road trip. These little breaks can recharge your batteries and clear your head.

On a tough day, find something small that brings you joy. Maybe it’s a cup of your favorite coffee, a quick chat with a friend, or listening to a song you love. These moments are like rays of sunshine on a cloudy day – they can brighten your mood instantly.

3. Saying “No” When Necessary and Delegating:

As a business owner, sometimes It’s important to remember that it’s okay to say no or need to know when to ask for help. 

At times like these, delegating or outsourcing could prove to be better and more efficient. For instance, if you’re busy with essential tasks like meeting crucial deadlines or managing important projects, look at your list and see if there are smaller tasks that someone else could handle. Whether it’s passing certain responsibilities to a team member or hiring an external service for specific jobs, delegating helps in managing your workload better. This way, you focus on your most critical tasks and still be sure everything else is being handled.

4. Stuck on a Task? Take a step back: 

If a task is making you feel stuck, it’s good to take a short break. When you’re working hard and feeling stressed, you might start feeling really frustrated. If this happens, try doing something easier for a little while. For example, if you’re writing a report, you could switch to organizing your desk or answering a few emails. This can help clear your mind. When you come back to the hard task, you might see it in a new way and find it easier to do.

5. Reflect on Your Achievements:

At the end of the day, reflect on what you did finish, not just what you still need to do.

Write down three things you’re proud of from your day. It could be as simple as handling a difficult customer with patience. It’s like giving yourself a well-deserved pat on the back after a long day’s work.

It’s Okay

Feeling overwhelmed is a common experience, especially when running a business. It’s not an easy journey. But remember, taking care of your mental health is as important as taking care of your business.

We’re here to listen, let’s talk!

We’re T. Williams & Associates, and we help small businesses with their accounting and bookkeeping. If you’re finding these tasks too much, we’re here for you! Our team handles all of your day-to-day accounting tasks so you can focus on what’s important—running your business. We work collaboratively with you via our advanced, secure website platform to support a streamlined and highly efficient workflow. You can set up a free 30-minute chat with us.

We’ll get to know you and your business better and figure out how we can assist you!

Time Management Tips: Master the Art of Managing Your Time and Your Business

Time is a precious commodity that small business owners can’t afford to waste. Every minute counts, and how they manage time can make or break their business, impacting not just their finances but also their employees’ well-being.

At T. Williams & Associates, we advocate for the success of small business owners. In this article, let’s get into our time management tips that can help increase productivity and contribute to a healthier working environment by reducing stress and improving work-life balance.

Prioritize Tasks and Set Clear Goals

Let’s talk about setting clear, attainable goals and getting your priorities straight. This is ensuring you’re always heading in the right direction and you’re never caught off guard. 

By zoning in on high-impact tasks and projects, you’re ensuring your energy and time are invested wisely. You’re not just crossing items off a to-do list; you’re strategically navigating toward the best way for growth and prosperity.

Time Blocking

By allocating specific chunks of your day to different tasks, you’re setting yourself up for a productive day. Imagine this: dedicated hours for deep, focused work, and separate slots for team huddles and brainstorming sessions.

This isn’t just about making the most out of every hour; it’s about cultivating seamless communication and collaboration within your team. Everybody knows what’s on the agenda, you maximize your daily efficiency, ensuring that no minute is wasted.

Incorporating time blocking can also facilitate effective communication within your team. When everyone knows the schedule, goals, and expectations, it becomes easier to coordinate efforts and address any potential hurdles. 

Use Technology

Stay updated on online tools and get techy! Calendars, project management apps, and time-tracking software are amazing resources for small businesses. These tools not only help you stay organized but also create good collaboration with your team.

As a small business owner, exploring and adopting technology can make a significant difference in your operations. So choose wisely, it all depends on your industry and specific needs. Pick the tools that best suit your niche and contribute greatly to your business’ efficiency and teamwork.

Regular Breaks 

Take a breather once in a while. Taking regular breaks is an important and effective time management task. Stepping away from your desk, stretching, or taking a short walk can re-energize and refresh your mind, which leads to a boost in your productivity and even creativity. 

Time Audit

Time Audit is reviewing your schedule and evaluating whether your time management strategies are improving your efficiency. If not, make adjustments. This approach makes sure that you remain responsive to the ever-changing needs of business.

Delegate Wisely

Small business owners often try to handle everything themselves, which can lead to burnout. This is when wise delegation comes in. Give the tasks to your capable team members or consider outsourcing certain responsibilities to experts, especially in areas where your expertise may be limited.

Don’t forget the importance of understanding your team’s strengths and weaknesses through regular communication. Knowing where your team members need to grow and improve allows you to assign tasks that best suit their skills. This way, you’re optimizing productivity while helping your team develop professionally.

Time to Get Help! We got you!

Don’t let time slip through your fingers; take control of it and watch your small business thrive when you partner with T. Williams & Associates for personalized accounting services. 


Let’s not waste time and we can schedule a quick 30-minute consultation for free!

Boost Your Small Business with Proactive Tax Planning

Proactive tax planning involves creating a strategy to ensure you pay the right amount of taxes. It’s like researching and collecting all the online and newspaper coupons you can find before going shopping. This means that you should carefully manage your taxes to minimize the money you owe to the government while staying within the rules.

Here at T. Williams & Associates, we love seeing small businesses succeed, and we want to continue supporting them with financial guidance and assistance. Here’s why we believe business owners should be proactive in tax planning:

1. Get the Most from Deductions and Credits

Deductions are like discounts for your taxes. They can help reduce the tax on your income, which, in turn, leads to paying less in taxes. For small business owners, it’s essential to keep a keen eye on your expenses and ensure that you claim all the deductions you qualify for, such as those for equipment, supplies, travel, and home office costs.

Stay updated on tax rules and maintain accurate records to help you save money. Additionally, don’t forget to explore tax credits designed for small businesses. Unlike deductions, credits directly reduce the amount of taxes you owe. Check out credits for research and development, energy efficiency, or hiring certain employees.

2. Plan for the Future

Proactive tax planning isn’t a one-time event; it’s an ongoing process. It’s like looking ahead, which is part of financial forecasting. It helps you save money by reducing your taxes.

By predicting when you’ll make more money, you can plan to spend it on expenses that are tax-deductible, such as hiring extra staff or purchasing supplies. This way, you not only meet customer needs but also pay less in taxes.

3. Custom-Made Strategies

Every small business is different, and proactive tax planning takes this into account. It’s about creating strategies that align with your specific business plans.

For example, if you own a retail store, focus your tax planning on your best-selling products. By analyzing the deductions and cash flow related to these items, you can make smart decisions that boost profits and cut tax costs.

Think about your business structure, too, whether it’s a sole proprietorship, partnership, LLC, or corporation. This choice can affect your taxes. A proactive approach means choosing the most tax-efficient structure for your business.

Let’s be Tax Planning Partners!

Tax planning can be difficult, especially if you handle everything as a business owner. But you don’t have to go it alone. At T. Williams & Associates, we’re not just advisors; we’re your accounting partners in success. We’re with you every step of the way. 

4 Bookkeeping Tips For Your Non-Profit

Non-profit organizations continuously make important and positive changes in our communities. And a huge part of accomplishing these advocacies is ensuring their finances are successfully managed. 

Here at T. Williams & Associates, we want to continue the support by sharing these four important bookkeeping tips for non-profit organizations:

1. Monitor In-Kind Donations:

Non-profits often get donations that aren’t just monetary. They can be given through volunteering, free services, or donated items. These are gifts that have real value and should be recorded. This way, you can show how these donations make a real impact on your advocacy and continue to see the progress it has made.

2. Keep Money for Special Projects Separate:

Many donors give money for specific projects or programs in non-profit organizations. To ensure their money goes where they want it to, create separate accounts for these special donations. This practice is crucial for financial transparency and upholds your integrity, which is vital for maintaining the donors’ trust. This also ensures that the resources given are used efficiently and effectively in support of the projects.

3. Have a Rainy Day Fund:

Life can throw you good surprises and sometimes, it can be unexpected financial shockers, and non-profit organizations are no exception. So, hide away an emergency fund that you might need in a hurry. 

It’s like having a safety net just in case. This rainy day fund is important for non-profits because it alleviates unexpected expenses, like sudden program costs or financial problems. It keeps them stable and lets them carry on with their good work, all while preserving the trust and support of their donors and stakeholders.

4. Get Help from a Non-Profit Bookkeeping Expert:

Consider teaming up with us at T. Williams & Associates, we’re experienced in managing bookkeeping and accounting services for non-profits. We support the advocacy and would love to help you deal with the financial challenges ahead.

We offer accounting and bookkeeping solutions and are completely transparent as your financial partner. We take complete accountability and want to help you attain that peace of mind for your non-profit organization.

Ready for a Chat?

You can have a FREE 30-minute chat with T. Williams & Associates to discuss exactly what you need, and we’re here to listen.

By following these easy-to-understand tips and getting support from experts like T. Williams & Associates, your non-profit can keep making a real difference in your community!